Posts Tagged ‘ideas’

Prioritization and emergencies

Sunday, September 5th, 2010

So, what happens to a schedule when emergencies happen?
At one time or another the team will have emergencies that take them away from the critical work. In most projects, there will be changes to the market that cause emergency changes to scope, timelines or budget. And, often the PM is the one to direct and support the team through the emergencies.
What happens when the PM is the one who has the emergencies?
Have you set up the project to run without you – even for a short time? Do you have contingencies for your absence?
What are the tips you would give to less experienced PMs?
Happy PMing

Perry

Learning from each other

Sunday, August 29th, 2010

Hi, as PMs we learn from each other as much as from formal training and education. LinkedIn has some great PM groups, and there are PM blogs galore. There is one online question database that I’ve been tweeting about all week that I thought I would blog about and hopefully grab a few more followers.

The site is Ask About Projects and they are losing the free stackexchange service any day now. Rather than start charging for the service, the Ask About Projects team is trying for another free service at Area 51. What they need is another 3 people to follow. Another 5 questions voted on topic and the same number voted off topic to move on to the next stage.

Following is just a click of  a button and creating a small profile. You can post up to 5 new sample questions and vote on 5 in each category.

Check out the two sites and jump on the bandwagon to save the site.

Thanks.

Perry

LinkedIn discussions

Sunday, July 11th, 2010

I like to get involved in LinkedIn discussions. I like a bit of controversy, not the kind that gets personal but a good healthy discussion. LinkedIn discussions are a good way to see what’s going on in the ‘world’ you join there.

Here are some conversations you might want to jump in on if you are PM.

What should go into an advanced Project Management course?

How would you deal with corruption?

Why do IT projects fail?

How do you deal with PMs who miss deadlines?

Happy PMing

Perry

Mergers, successful transition

Sunday, May 9th, 2010

This blog was inspired by a LinkenIn posting.

I’ve worked on four successive credit union mergers and each time we developed looser success criteria. The reason we did this is integration and success on mergers is complicated and we found the tighter we tried to control it, the less successful we became.

At the beginning of the project, you may not know enough about the technical integration details to develop success criteria. I’ve found it much more useful to start with guiding principles and develop success criteria as knowledge grows.

The integration of the people is somewhat easier to plan – harder to achieve success. The key parts are communication, training, communication, training and transparency – oh, and communication.

Trying to achieve smooth people transition is a false goal. If you acknowledge that there will be challenges and hard times, it builds perspective. The difficult times will be difficult, but no one is measuring them against false promises of easy transition.

Guiding principles can be as simple as – minimize customer disruption, maximize employee involvement, transparent communication.

What this means is that you begin to set success criteria when you know enough to set realistic ones.

As and example, our transition date for the banking platform data was a key criteria.

By setting the date based on executive wishes,

  • we had to make changes to the date,
  • we had to reschedule training,
  • we had to re-communicate information to staff and members and
  • we had to work the team long hard hours.

By setting the date based on analysis of the banking platform, we were able to

  • pick a date we could stick to
  • initiate structured training and change management
  • clearly communicate the progress, and upcoming milestones
  • clearly communicate to the membership what was happening
  • identify innovative approaches to meet the guiding principles
  • let the people who were leaving know the date they could go on to their new journeys

Does anyone else have tips for project managers on mergers and acquisitions?

Project Management blogs

Sunday, April 11th, 2010

Hi, all. This week is a short post.

I often go looking for other people’s PM blogs to get inspiration for mine, some specialist information, or some insight into what people are talking about in project management.

Mr. Manager send me an email to bring my attention to their latest post, listing the top 50 project management blogs. Check it out and let me know if you have any blogs you think should be added.

Have a great PM weekend – remember next week is a full week after two four day weeks. Enjoy spring.

Perry

How do you add value to your client?

Sunday, February 28th, 2010

One of the questions that comes up on discussion boards and with clients is what does the Project Manager do? I have to say I’ve had my struggles in answering this question in the past.

I’ve been chatting with clients over the last week and I think I now have an answer – at least for me, your answer might be different.

I take the complex and simplify it. When my client says “it’s a lot of work”, I get excited. I can take the ‘lot of work’ and make it manageable. I love doing that!

Yes, I report on status, I manage issues and risks and I communicate and support others in communicating. But, what I do first, is simplify. I remember a book I read on consulting that answered the question ‘how do you eat an elephant’ – one bite at a time.

So, I take the elephant and I carve it into bite sized pieces. I pull the overwhelming list of activities out of my client’s mind and give it back to them as a schedule.

What’s your answer to the question “what does a project manager do?”

Happy PMing.

Project Management Blogs

Sunday, February 21st, 2010

What the heck did we do before the advent of blogs and twitter. I thought I’d list a few blogs and articles today that I follow for PM.

Blogs:

A take on PM from a legal project perspective. Legal Project Management

Project management 2.0 – this post gives the top ten PM blogs.

The Project Management Blog

Project Management tools that work.

PMI blogs

Do you have any favorites that you would like to share?

Happy PMing

PM as e-publisher

Sunday, November 29th, 2009

So, now I’m on the other side of the table from my comfort zone. As the business owner and partner I have to think about much more than just how to deliver. It’s what to deliver as well.

I think we’ve done well in understanding our niche; new authors, good books, all genre’s. And our competition; well, there are lots of flavours of what we’re doing but we look to the traditional p-publishers as the market to watch. Why? Well, they have the market defined and at some point will think of digital as the primary format and figure out how to deal in the digital world.

We agreed to take November off to write our next great novel. It’s been hard for me to stay away from marketing and reviewing other authors’ work. But two more days and we’re back on focus.

My priorities for the next phase – publish books – is to finalize the details of the initiation phase – and move through to execution (how many projects jump into execution with key initiation steps still open).  I hear the screams from the PMs out there – yes we’ve done our planning!!!  It overlapped the initiation phase like so many business projects do, figuring out what we need to do and at the same time figuring out how to do it.

We have some great authors lined up and our first titles should appear at your favourite e-bookstore within the month.

Keep your eye on PaperBox Books - great books on the download

Project data base for questions and answers

Sunday, November 1st, 2009

I received an email tell me to check out askaboutprojects. I’m naturally suspicious of unsolicited emails but then I looked closer, the email had come in response to my latest blog post – yay, someone is reading my posts.

I took a look and I’m impressed. This is a site where you can ask and answer questions about project management.  The questions are all over the board and the answers range from a quick sentence to a detailed instructional message.

This might end up being a common source for lessons learned, a place to hear about new tools and ideas, or a great place to find answers to your common frustrations.

Here are a few samples:

Does it help to use a software to create the WBS

Four PMs gave answers about software and how to do a WBS.

If you had to hire a project manager to work with you which would be your top 5 requirements

A couple of interesting answers there now, neither had certification on their list.

How do you prioritize your tasks

Great ideas posted in answer to this one.

It seems to me that it’s common to hear PMs ask for the best way to develop stronger skills and improve their delivery and approach project after project. Ask About Projects seems like a great place to start.

Leave a comment if you have any thoughts on this.

Consultant, Contractor, or Employee

Saturday, August 15th, 2009

I am new to the consulting business. I worked for a great company for 32 years and when they restructured, it was my turn to go back into the real world, as we called it.  I made the decision to become a consultant rather than look for a job because I realized I had a lot of broad experience and I wanted to offer my help to as many organizations as I could. That said, I promptly put Project Management Consultant on my business cards, set up a webpage and started looking for work.

So, what did I do wrong? Everything; and I should have known better. I didn’t plan; I used what I call the enthusiasm process – fire, aim, ready.

When you apply for a contract position, people treat you like a potential employee.  I have something like 20 versions of my resume – is that what a consultant does? I talked to my contacts, I had a lot in the small community of credit unions, and everyone was happy to point me to jobs that were available. It just didn’t seem to fit properly with what I envisioned.  So, taking a step back I had a ‘duh’ moment and realized I needed to build a plan to start a business.

I treated the process like a project. I built a 1st quarter goal. I thought long and hard about what business I was in. If I were a project management consultant, I would need to find out what projects were in the early stages. I needed to find a second line of business to minimize the risk of dry periods, and I needed to get some income coming in fast.

I learned that there’s a big difference between a consultant, who gives advice, and a contractor, who does a job. I knew I wanted to be a consultant. As I built my pitch and thought about marketing myself, I found that there are many small business people who don’t know what project management is, they are used to just getting things done. If I was going to target that market, I needed to explain project management and my differentiator, hard to do in a 2-minute pitch.  I had determined that small and medium companies were where I could add value, and my differentiator was that I would build capability in the business as I worked with them.  I wanted to grow my business through training and mentoring, not necessarily project managing.  And, I knew if I was going to be successful as a consultant I would have to be able to explain what benefit the client would receive.

The hardest part for me, and I’m guessing a lot of people who became free from the corporate bonds in the last year, was navigating the passage from employee to advisor. The best step I took was going online and finding business meet up groups.  Find one and go, you’ll meet with people who are in the same boat as you and people who’ve been there. I was amazed by how much free and graciously offered help was available. I had the good luck to join in with a group of people working to create a marketing process bible. Working with this great group of people has helped me refine my understanding of what business I have chosen to be in.  Each time I answer that question, it gets a little clearer and I get a step closer to being able to identify and attract the client I can help.

How have I done with my first quarter goal? I missed it by a week. If I hadn’t written down my goals, I don’t think I would have achieved it at all. Because of it, I’ve started on my first engagement and I’ve made progress in developing my training and mentoring business line. I know there will be difficult times ahead; I know I’ve been very lucky so far. More importantly, I know I’ve made the right decision.

My tip of the week is for those of you who are still trying to figure out what you want to do when you grow up.

Get out there and try different things. Join groups. Talk to people. Keep working on your vision. Make a list of four things you want to accomplish this quarter and start figuring out how to accomplish them.

When you come to the end of your rope, tie a knot and hang on. ~Franklin D. Roosevelt